TITLE: Bookkeeper

DEPARTMENT: Finance

REPORTS TO: Director of Finance

POSITION SUMMARY:

Responsible for maintaining and recording a complete and systematic set of business transactions. Balances ledgers, reconciles accounts, and prepares reports to show receipts, expenditures, accounts receivable, and payable.

QUALIFICATION REQUIREMENTS:

Knowledge, Education, Experience & Skills

· Associates degree or equivalent experience

Minimum of 2 years of bookkeeping or accounting experience, preferably in a nonprofit setting
Strong analytical skills, with attention to detail
Experience with QuickBooks Online Advanced and Microsoft Office Suite (especially Excel)
Ability to manage multiple tasks
Knowledge of nonprofit financial principles, including fund accounting and grant reporting, is a plus
Excellent communication and interpersonal skills
High level of integrity and discretion in handling confidential information

Key Responsibilities:

Maintain accurate and up-to-date financial records in accounting software (e.g., QuickBooks)
Record daily financial transactions and verify accuracy
Process accounts payable and receivable, including vendor invoices, member payments, and reimbursements
Reconcile bank statements and credit card accounts
Support payroll processing by preparing and verifying relevant documentation
Assist in preparing monthly, quarterly, and annual financial reports
Maintain financial files and records for grants, vendors, and general operations
Ensure compliance with Boys & Girls Clubs of Athens policies and procedures, as well as grant-specific requirements
Support annual audits by compiling and providing required financial documentation
Collaboration with the Director of Finance on budget tracking and reporting
Provide administrative support for finance-related activities as needed

Competency Areas:

Leadership

1. Compile regular financial reports (budget variance reports, general ledger updates, etc.) to support management-level decision-making regarding the Club’s fiscal health using QuickBooks/other computerized management systems.

Strategic Planning

2. Work closely with outside auditors in implementing any recommended controls or procedures intended to improve Club financial recordkeeping.

3. Monitor daily accounting processes to identify opportunities for improvement.

Resource Management

Ensure the maintenance of accurate and timely financial records by entering, processing, and reconciling transactions in accordance with established procedures and formats.
Implement day-to-day accounting activities, processing all financial transactions and reports through administrative systems, consistent with Club policies and procedures.

Relationships

Internal: Maintains close, daily contact with Club staff and supervisor to receive/provide information, discuss issues, explain or interpret guidelines/instructions

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

Job Type: Part-time

Pay: $21.31 - $22.60 per hour

Expected hours: 25 per week

Schedule:

Monday to Friday

Work Location: In person

Boys & Girls Clubs of Athens

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