Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Office of General Counsel is actively seeking an Office Administrator.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This position reports to the General Counsel and is responsible for the day to day office management of the General Counsel’s Office.

Examples of Work

Manages the TABS billing system including but not limited to running reports, opening/closing matters, processing billing inquiries from departments and independent agencies, year-end close out.
Managers staff, including paralegals, assistants and clerks.
Encumbers funds as needed.
Collects outstanding payments from independent agencies.

Prepares budget transfers (BTs) and transfer directives (TDs) as needed.

Prepares draft budget for management review.

Prepares the annual property report (inventory).
Tracks vacancies on position control and coordinates with Employee Services as needed.
Purchases office supplies, creates blanket or purchase orders, and obtains quotes.

Oversees the Office of General Counsel’s website and updates as needed.

Provides assistance to the Duval Delegation as needed.

Maintains inventories of office items such as computers, printers, cell phones, etc.
Plans, reviews and coordinates the fiscal year planned travel within the department.
Administers and reviews attorney travel requests and required documentation.
Arranges payment processing for lodging and registration fees incurred.
Maintains an internal database that records all travel transactions.
Initiates travel expense reports in 1Cloud and monitors until the payment and reimbursement have been disbursed.
Assists with public records requests.
Performs related work as required.

Open Requirements/Supplemental Information

A five year combination of education and professional experience providing advanced level administrative support. A Bachelor’s degree from an accredited institution in business administration, public administration or a related field is preferred.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. A resume is required with your application. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us

City of Jacksonville, FL

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