Municipal Court Clerk
Department: Police
Pay Grade: 105
FLSA Status: Non-Exempt
JOB SUMMARY
This position is responsible for performing administrative, clerical, and communication duties in support of the department.
ESSENTIAL JOB FUNCTIONS
· Communicates with attorneys and their paralegals regarding clients’ cases
· Composes memoranda, letters, and reports; prepares case files; receives and distributes incoming and outgoing mail; notarizes or certifies documents as necessary.
· Fulfills open records requests.
· Greets visitors and assists with resolving problems and complaints.
· Issues case numbers to department law enforcement personnel; assigns case numbers to traffic citations.
· Maintains and enters all court dispositions and traffic citations in court docket books; prepares court docket for judges; files and records documents; completes and types court orders, subpoenas, dispositions, pleas, sentencing sheets, warrants, and other documents for judges; prepares property bonds. Runs Criminal History and Driver History reports as needed for court proceedings.
· Makes cash deposits from money taken from court.
· Performs communication and dispatch duties; answers Police and Fire department telephones; responds to questions, routes calls, and takes messages.
· Plans and organizes the department’s administrative duties relating to the administration and maintenance of the city’s Municipal Court.
· Receives fine payments; issues receipts; balances daily cash receipts; prepares spreadsheet for money collected and receipts issues; prepares monthly financial reports.
· Serves as the department’s Terminal Agency Coordinator for the Georgia Crime Information Center (GCIC) network.
· Serves as the Records Custodian for the city’s Municipal Court and is responsible for all records pertaining to the Municipal Court.
· Performs other related duties as assigned.
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QUALIFICATIONS
Minimum Education and Experience:
High School diploma or equivalent and two (2) years of related experience, or equivalent combination of education and experience.
Required Licenses or Certifications:
Ability to obtain certification as a Municipal Court Clerk within 12 months of employment.
Additional Requirements:
None
Knowledge, Skills and Abilities:
- Knowledge of modern office practices and procedures.
- Knowledge of principles and practices of police, communications and jail administration.
- Knowledge of Municipal Court practices and procedures.
- Knowledge of applicable federal, state, and local laws, city ordinances and departmental policies and procedures.
- Knowledge of court system and processes.
- Skill in training others.
- Skill in computer operation and data entry and retrieval.
- Skill in using standard office and audiovisual equipment
- Skill in dealing with the public.
- Skill in maintaining records.
- Skill in oral and written communication.
PHYSICAL DEMANDS
Must perform work while intermittently sitting, standing or stooping. The employee occasionally lifts light objects.
WORK ENVIRONMENT
Work is typically performed in an office setting.
The City of Commerce has the right to revise this job description at any time. This description does not represent in any way a contract of employment.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description
Job Type: Full-time
Pay: $17.35 - $21.70 per hour
Benefits:
- 457(b)
- Bereavement leave
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid jury duty
- Paid time off
- Retirement plan
- Vision insurance
- Wellness program
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
